Everything your event needs,
in one place.
Evetera brings every party — host, planner, venue, and vendor — onto one shared workspace. Every detail where it belongs. Nothing lost between people.
The coordination problem
"The seating plan lives in a spreadsheet. The vendor got a PDF. The florist got an email last Tuesday. Something always gets missed."
Evetera changes this — one shared workspace for every party involved, so the host stops playing telephone.
The host plays telephone
Every detail — guest numbers, dietary requirements, timing — flows through one person. A single missed message can unravel weeks of planning.
Plans live in six different places
Spreadsheets, PDFs, group chats, email threads. No single source of truth means everyone is working from a different version.
Something always gets missed
Usually right before the event. The caterer didn't know about the allergy. The venue had last month's headcount. The florist arrived an hour late.
One workspace. Every party on the same page.
Evetera replaces scattered messages and mismatched documents with a single place every party can see and trust.
Guest coordination
Your guest list, properly managed
Track RSVPs, dietary requirements, seating, and meal choices in one place. Share the guest count with your venue and caterer automatically — no spreadsheet exports, no chasing confirmations.
- RSVP tracking with custom questions
- Dietary and accessibility requirements
- Seating plan and table assignments
Vendor management
Every vendor briefed. No account required.
Send vendors a single link with everything they need for the event. They see their brief, confirm details, and ask questions — without ever creating an account.
- Passwordless vendor access via link
- Custom brief per vendor type
- Confirmations tracked in one place
Event timeline
A runsheet every party can follow
Build your event schedule and runsheet once. Coordinators, vendors, and staff all see the same version — and are notified when anything changes.
- Live runsheet with real-time updates
- Schedule and checklist integration
- Change notifications across the team
Built for everyone at the table.
Whether you're planning your own event, running a venue, or managing multiple clients — Evetera adapts to how you work.
Hosts
Stop being the go-between.
Evetera coordinates your guests, vendors, and venue so you don't have to relay information between them.
- Guest list & RSVP tracking
- Floor plan & seating planner
- Vendor briefings with one link
Planners
Run every event from one workspace.
One dashboard, every client. Reusable templates, consistent delivery, no detail left behind.
- Multiple event dashboard
- Reusable checklist & runsheet templates
- Client collaboration tools
Venues
Your venue. Every event, coordinated.
Your floor plans, your vendor network, your templates — applied to every event you host.
- Venue master floor plans
- Preferred vendor directory
- Organisation-level oversight
Be first through the door.
We're onboarding a small group of winery venues and event professionals in Victoria. Beta access is free.
- Free access during beta
- Direct influence on what gets built
- Founding member pricing at launch